How to Access Your e‑Service Book on Manav Sampada Portal

If you’re a government employee using the Manav Sampada portal (often via the eHRMS system) and you want to view your e‑Service Book (your official digital service record), here’s a quick and easy guide. Having access ensures you can check your postings, increments, service history, and more—without hunting down old paper files.

eHRMS Login

Why Checking Your e‑Service Book Matters

It holds your complete service record: appointment date, transfers, promotions, pay scales.
Ensures accuracy: You spot any missing orders, incorrect postings, or missing increments early.
Helps for verification: When applying for promotion, transfer, pension calculation—having correct data helps.
Digital ease: No waiting for manual service‑book updates, you just log in and check.

Step-by-Step: How to Access Your e‑Service Book

Here’s how you can open your e‑Service Book via Manav Sampada portal:

Log into the Manav Sampada / eHRMS Portal

Use the portal specific to your state. Example: UP’s version shows “Service Book Status”.
Enter your User ID, Password, Captcha, etc.

Find the “e‑Service Book” or “Service Book / Employee Service Book Details” Option

After login, in the dashboard or services menu find a link named something like Employee Service Book Details or E‑Service Book.

Enter Required Details (if prompted)

In some states, you may need to enter your eHRMS code, employee number, select department, etc.

View / Download Your Service Book

The system will display your record—personal info, joining date, postings, pay scale, increments, etc.
You can save or download a PDF if the option is available.

Check for Errors or Missing Entries

Scroll through and verify all entries: transfers, promotions, increments. If you spot something missing, note the order number and contact your HR/establishment section.

Common Problems When Accessing Your e‑Service Book

Here are some issues you might encounter and how to solve them:

Service Book shows blank or missing postings:This could be due to data not being updated by your department. Contact HR to request an update.
Incorrect personal details:
If your date of birth, name, or joining date is wrong, submit correction via your department.
Service Book doesn’t load properly:Clear your browser cache or try accessing it through another browser. If it still doesn’t work, reach out to support.

Tips to Make the Most of Your e‑Service Book

Regularly Check for Updates
Review your e‑Service Book frequently to ensure all information is up to date. This is especially important before applying for promotions, transfers, or pensions.

Download a Copy for Backup
Always keep a downloaded or printed copy of your e‑Service Book for reference. This can help in case of discrepancies.

Keep Track of Key Dates
Note important dates such as promotions, increments, and transfers in your e‑Service Book. It’ll help you stay informed and avoid any confusion later.

Verify Posting Details
When reviewing your service history, ensure all your posting details (date of joining, department, etc.) are accurate.

Check for Approvals
Ensure that all orders related to your leave, transfer, or promotion have been correctly logged in the system.

How to Use Your e‑Service Book for Other HR-Related Tasks

Your e‑Service Book isn’t just for service history; it can help with other tasks too:

Pension Calculations
Your service records are used to calculate pension eligibility and benefits once you retire. Ensure all increments and promotions are accurately recorded
Leave Management
Your leave history is also available through the e‑Service Book. Check your leave balance and past leave records before applying for leave
Transfer RequestsWhen applying for transfers, your e‑Service Book will provide the details of your previous postings, which are needed for the transfer process
Promotion Process
Your promotion request may depend on the records in your e‑Service Book. Ensure that the data on performance reviews, service duration, and training completed is correct You can also read: What to Do When Your Manav Sampada Salary Slip Has Errors

How to Resolve Missing Data or Incorrect Entries

Sometimes, your e‑Service Book might show incorrect or missing data. Here’s how you can address it:

Check with HR or Admin
If any records are missing or incorrect, contact your HR department to initiate corrections.
Provide Supporting DocumentsWhen requesting corrections, provide any official documents (promotion orders, transfer letters, etc.) to back up your claim.
Follow up Regularly
After submitting your request for data correction, follow up with HR to ensure it’s processed and updated in your record.

How to Track Your e‑Service Book Updates

After requesting updates or corrections to your e‑Service Book, you may want to track its status:

Check for Status Updates in the PortalLog in to the portal and look for status updates on your requests or corrections.
Contact HR for StatusIf no update appears in the system, contact your HR team for a status update on the correction or update request.
Log In Again
If your service book is updated but not reflecting immediately, log out and log back in to check if the changes are visible

Frequently Asked Questions

Yes, most portals allow you to download a PDF copy of your e‑Service Book for offline reference.

Incomplete entries can be corrected by submitting a request to HR with the necessary documents. HR will update the system accordingly

Typically, your service book is updated whenever there’s a new promotion, transfer, or leave record. If it’s not updating, check with HR

Yes, you can access it through the Manav Sampada mobile app or through a mobile browser that supports the portal

Yes, your e‑Service Book on the Manav Sampada portal is an official government record and can be used for various HR-related tasks like promotions and pension calculations

Final Thought:

Accessing your e‑Service Book on the Manav Sampada portal is an essential part of managing your government service record. Regularly check your service details, track your promotions and transfers, and ensure all your records are accurate to avoid issues in the future.
If you encounter any problems, don’t hesitate to reach out to your HR team or the portal support. Keep your records up to date — it’s important for your career!